Effective Board Portal Software

In board of directs software benefits a time where technological advancement is speeding up, a digital board management tool is now regarded as to be the norm rather than the exception in corporate governance. Boards that are thinking ahead are embracing benefits of such tools, removing paper-based processes and using applications for board meetings to streamline the way they work and manage information and collaborate with colleagues.

A well-designed online board portal will help board directors and committee members save time by removing the need to browse boards’ physical packs or browse through email threads to find relevant information. It’s a single source for information that makes it easy to access relevant materials as well as to manage tasks and collaborate with colleagues. The platform is also able to be accessed from any location and on any device. This makes it easy to keep up-to date with information at any given time.

Boards are responsible for a lot of sensitive and confidential data on a regular basis which is why it is vital that the system they select is equipped with additional security measures to safeguard the security of their information. Board portals allow members to arrange their files into folders and keep them in a central repository. They can also assign passwords to each file to safeguard it from unauthorized access.

Also look for solutions that have an annotation feature. This allows users to create notes and share the notes in real-time to others. A permanent purge feature reduces risk as it ensures that deleted comments, discussions and annotations are not able to be recovered on any server or backup file. It is also crucial to find out whether the company invests in support and development. You can determine if they are responsive by looking up their profile on forums and rating websites for companies.