Companies must secure their electronic documents against scrutinizing eyes, whether it’s confidential information about staff and customers, deals or documents. Even even if your employees are trustworthy and well-trained, one small mistake can lead to an attack on data that could harm a image of the company. There are four strategies to restrict use of electronic files and prevent an incident:

The Administrative Office of the Courts has asked for comments deals space software on four options to address security and privacy concerns when it comes to providing remote electronic public access to case file records. The first option is to maintain the presumption of all court records being available at the courthouse, as well as electronically, but limit remote access only to those with an appropriate need, like a parties, counsels as well as court staff members who are essential to the work of judges.

The second option permits an individual to review and download the entire case record when there is an actual need. This includes those who are convicted of a criminal offense, and a judge must be able to approve the request to release the information.

The third option permits the public to have limited access to specific documents that are typically found in criminal case files. These include plea agreements and not executed arrest warrants. It also restricts the public’s access to certain identifying information, such as Social Security Numbers as well as financial information. It relies on prosecutors and their attorneys to protect their interest in specific instances by filing motions to secure certain information or block its electronic access.